excel chart legend only show some series

From the Legend drop-down menu, select the position we prefer for the legend. You can use the Select Data Source dialog box to add, edit, remove and move data series, but there's a quicker way. Choose the color we prefer and click OK. 3 . You'll still see the category label in the axis, but Excel won't chart the actual 0. Our Excel Experts are available 24/7 to answer any Excel question you may have. If we want to remove the tick mark, click on it. If you are controlling which data series are in the chart the legend should follow. Series are listed according to chart type, regardless of their plot order. Example: Select Show Legend at Right . The data in a chart is organized with the combination of Series and Categories. OR Use Excel's chart assistant by pressing the button. ... To remove the chart's legend: Click on the chart's legend, to select it. When we encounter an Excel chart without a legend, we can easily add a legend through these steps: Step 2. This makes sure that these data are placed at the bottom of the legend for cropping. Legends can be customized by changing the layout, position or format. An Edit series dialog box will appear as below. The Legend will be created automatically when we create a chart in excel. The data for this category does show up in the pie chart and the color for the category also shows up in the legend (see below). Click Chart Tools Layout> Labels> Data Table. Click on the. The Format Legend dialog box will appear. from the drop-down menu. Below chart shows the legend format with a 5% pattern fill and an orange border color. Open Paint or a similar program and paste the picture of the legend into the program 5.) By continuing to use this website, you agree to their use. Legend: The legend is an indicator that helps distinguish the data series. For additional editing options, or to modify legend entries without affecting the worksheet data, you can make changes to the legend entries in … First, we must determine the cell that contains the legend name for our chart by clicking the chart. Enter a new name into the Series Name or Name box. Change the legend name in the excel data. Any other formula (I believe) is not valid. Final result:  How to edit legend. Result: Add, Edit, Remove and Move. And anyway, if you were to show an equities trader a stock price column chart with an axis that started at zero they’re probably throw it at you. Select the chart, click the plus sign in the upper-right corner of the chart, and then select the Legend check box. The fill color will automatically be updated to the chosen color. Consider a small table which represents the sales of A and B for the year 2011, 2012 and 2013. First, we will understand what legend is. 2.) , choose the preferred position from the drop-down menu. Click the Layout tab, then Legend, Step 3. Here we have selected the first chart. Click anywhere in the worksheet to insert the button. We guarantee a connection within 30 seconds and a customized solution within 20 minutes. Right-click anywhere on the chart and click Select Data, Figure 4. Under the border option select the, If we want to give the background to the Legend. From the pop-up menu give tick mark to the Legend. Legend is the space located on the plotted area of the chart in excel. After that select the Recommended charts option. Your question will be answered by an Excelchat Expert. The entries in the chart legend are different than the series order in the 'Legend Entries (Series)' column of the 'Select Data Source' dialog. Click anywhere on the chart you want to modify. We guarantee a connection within 30 seconds and a customized solution within 20 minutes. Step 3. Enter a new value into the Y values box. By default, Legend will be select with a tick mark. Step 2. 2. In this scenario, we are assuming we cannot or do not want to sort the data manually. 6. If you want to save hours of research and frustration, try our live Excelchat service! In case if we want to replace A with XYZ and B with ABC but without changing the data in the table then, in that case, we can edit the Legend text. Place all the data series which you do not want to show up on the legend at the end of the "chart data table". © 2020 - EDUCBA. 5. If you want to save hours of research and frustration, try our live. Our professional experts are available now. Figure  13. It has Legend keys which are connected to the data source. There are several options where we can change the legend position, fill, border color, border styles, and other formatting options. Output:  Add legend to a chart. Select the data series (the blue bricks) in the chart, right click and select the Add Trendline from the context menu. If you click Switch Row/Column, you'll have 6 data series (Jan, Feb, Mar, Apr, May and Jun) and three horizontal axis labels (Bears, Dolphins and Whales). Hi Mynda – thanks for all your columns. When a chart has a legend displayed, you can modify the individual legend entries by editing the corresponding data on the worksheet. As shown below, the legend is transferred to the top of the chart. The legend will then appear in the right side of the graph. Now we will insert a chart by selecting the data and click on the Insert menu button at the top. 2. Here legend keys are vertical series of data. As we want to change the series name to XYZ, change the name to, If we want to give the border to the legend we can give by using “Format legend”. As our Legend is now on the right side hence when we open the “Right” option is highlighted. They like line charts (or box and whisker) with clear fluctuations because even a 0.01% change can mean millions of dollars to their bottom line. Final result:  How to edit legend. We will begin by creating a useful chart title in a cell. 1. If you what the legend to contain a subset of the data that is a little more tricky. From the pop-up menu if we observe there is arrow directing towards the right when you choose legend. Simply click the chart, then click the. Right click and select Font. 2. We will use basic formulas to put the data into the correct order before creating the chart. Effect of Series Type on Order of Legend Entries . In the below chart, the keys A and B are highlighted with a red color box which is called Legend. Click the Layout tab, then Legend. Excel functions, formula, charts, formatting creating excel dashboard & others. Since D2 contains the legend name, we select D2 and type the new legend name “B Sales”. Click on the right arrow. In addition to the data labels, we want to link the chart title to a cell value to get something more creative and dynamic. service! In this example, we will choose the, Up to now, the Legend always appears separately from the chart. From the Insert menu, select the Chart option. Under these cate… Your privacy is guaranteed. ALL RIGHTS RESERVED. ... then change the label refs in the series formula for the chart. The key to understanding charts is through the use of legends. Instead of color, we can also select Gradient fill, Pattern fill, and picture. When we encounter an Excel chart without a legend, we can easily add a legend through these steps: Add legend to an Excel chart. A collection of all the LegendEntry objects in the specified chart legend.. You can use the Quick Layout function in Excel (Design tab of the chart) to do the labels to the right of the lines in the chart. Now we removed the tick mark hence the Legend is removed from the chart we can observe in the below picture. For example, in a column chart, there might be a blue legend key that reads Favorite Snacks Votes next to it. Step 2. Under Legend, choose the preferred position from the drop-down menu. In Excel 2007/2010. 4. We can give the required color by changing the color option which is marked in the above image. If we place the cursor on the legend keys it will pop up the message. Excel does an adequate job of creating a chart legend that identifies each series. Click OK. In Excel 2007, ActiveSheet.Shapes(ActiveSheet.Shapes.Count) isn't the last shape you've added. It has a series name address and series value address. I would really only like 4 of the data series displayed in the Legend Key, is there a way to remove the others or The fundamental problem is that the chart series input, only accepts a formula which states a range of cells. Each bar represents only one series only. Change the legend name using select data. Each legend key will represent a different color to differentiate from the other legend keys. At the bottom of the Format legend. If we want to keep the legend on the Top select Top similarly as Right, Left, and Bottom. Things to Remember in Dynamic Chart. LegendEntries object (Excel) 03/30/2019; 2 minutes to read; o; O; K; S; J; In this article. Delete the current entry “=Sheet1!$C$2” in series name and enter “, Step 1. Step 1. As shown below, the legend is transferred to the top of the chart. The below-suggested chart box will open. Choose any one chart from the available charts. Step 1. Legend will appear automatically when we insert a chart in the excel. Otherwise, it will show #N/A, and the series will be omitted from the chart, because #N/A values are not plotted in an Excel chart. The legend name is immediately changed to “A”. ... formulas will show the series' data, only if the check box is checked. Unlike in traditional charts, the legend in a surface chart displays the colors or patterns for the areas that share the same range of values. Figure  12. Arrange the data before creating a Column Chart in Excel. Change legend text through Select Data, Step 2. Here we discuss how to add, remove and change the position of legends in an Excel chart along with practical examples and downloadable excel template. Follow the below steps. The concept applied here to achieve the final result that Greg wants is that charts can use multiple data series. Select a legend entry, and click Edit. Ok, the scenario where I get the errors is when you have a chart with a series with the values of 1,2,3 but only one of the points has a data label, and you have clicked on that data label ONCE (which to Excel means you have selected ALL data labels) and not TWICE (which to Excel means you have selected the individual data label). If we want to change the space occupied by the Legend select the Legend and drag the legend using the mouse as per required size. Our Excel Experts are available 24/7 to answer any Excel question you may have. If we want to remove the Legend from the chart we can remove by disabling the legend option from the. So it's down to the macro, to hide the series rows. Now click onÂ. Post your problem and you’ll get expert help in seconds. to move it to the bottom. It’s just not how it’s done in their world. Link a Chart Title to a Cell Value. Remarks. Then you simply modify the labels to show only the series name. Hang tight for 30 secs while we redirect you. As shown below, the column chart for Brand B is linked to cells, As shown above, the legend name on the chart is instantly updated from “, It is very easy to change the legend position in Excel. Legend is the space located on the plotted area of the chart in excel. In the Select Data Source dialog box, please go to the Legend Entries (Series) section, select the first legend (Jan in my case), and click the Move Down button . 7. Some complicated Excel 2003 charts lose their custom (linked to cells) data labels when opened in 2007. If we observe the legend is now available on the right-hand side before it was at the bottom of the chart. Privacy & Cookies: This site uses cookies. Cha… If you want to show trend line in a chart only, you just need add trendline for this chart firstly, and then hide original data series (color bricks) from the chart. This website or its third-party tools use cookies, which are necessary to its functioning and required to achieve the purposes illustrated in the cookie policy. We want to show the total sales in the chart title. The source data we are using is based on an unsorted list. drop-down menu, select the position we prefer for the legend. 3. THE CERTIFICATION NAMES ARE THE TRADEMARKS OF THEIR RESPECTIVE OWNERS. If we observe, A and B are representing two different colors and the bars are also representing the same color for 2011,2012 and 2013. 1. Click anywhere on the chart. We have even deleted the legend and selected a new default legend, without any effect. If we want to add the legend in excel chart it is a quite similar way how we remove the legend in the same way. Show differences easily. for free. However Highcharts displays all 75 charts within its legend. 4. We want to fill the legend box with Aqua, Accent 5, Lighter 60%. 2. In the chart above, the legend is located in the top center of the graph, showing a bulleted list with text “A” and “B Sales”. Right-click anywhere on the chart and click, Step 3. Legend key names can be edited by clicking on the filter option and change the series name. Edit legend through Format Legend. Try Output:  Change legend position. This has been a guide to Legend in Chart. These data series do not have to be visible but they can, at the same time, have Data Labels or other formatting applied. We can move the Legend to top, bottom, right and left of the chart as per requirements by clicking on the. The legend in a chart can be edited by changing the name, or customizing its position and format. Easy to make and understand. Select the Developer Tab > Insert > and select the Option Button (Form Control). Giving your chart a descriptive name will help your users easily understand the visualization. 2. Show the legend in your chart. If these cell values change, then the chart labels will automatically update. Use Quick Layout 6. Although adjusting the font size, style, and color are common, many more options are available through the Format Axis pane. As shown above, the legend name on the chart is instantly updated from “Brand B” to “B Sales”. If we want to overlap the legend on the chart then click on the, When we click on More options, on the right side format menu for legend will appear. The legend will only display the series that are in the chart. Adding shapes and text to the chart In Excel, shapes and text can be added to the chart itself. A Legend is a representation of legend keys or entries on the plotted area of chart or graph which are linked to the data table of the chart or graph. By default, it may show in the bottom or right side of the chart. Now we will see how to keep the Legend in excel chart at the required location. Advantages of Excel Column Chart. Use the Scroll Bar option to make the chart look attractive. Excel inserts another data series directly over the existing one. But, Excel will be confused if the description that you need for the X axis are numbers. 1.) Click Select Data on the toolbar. You may need to swap the columns and rows in your data for it to show. If we want to remove the legend from the chart. So we have about 15 series per year and the overall chart covers five years (makes roughly 15*5 = 75 series). Connect anytime to free, instant, live Expert help by installing the Chrome extension, Get instant live expert help with Excel or Google Sheets, “My Excelchat expert helped me in less than 20 minutes, saving me what would have been 5 hours of work!”, Your message must be at least 40 characters. Figure  3. Excel won't chart #N/A! The series are not used through the whole chart but only for range of three month. Right-click the legend, and choose Select Data in the context menu. Options include a choice not to show a data table, show a data table but not show a chart legend, or to show a data table and include the chart legend. Show Chart Series With Check Boxes. The content of the first column from the range of cells will be used as the description for the legend of the chart. Select the Show … In Excel 2007, XY charts don't work very well on charts with line chart date axes. By closing this banner, scrolling this page, clicking a link or continuing to browse otherwise, you agree to our Privacy Policy, You can download this Legend Chart Excel Template here –Â, Excel Advanced Training (14 Courses, 23+ Projects), 14 Online Courses | 23 Hands-on Projects | 133+ Hours | Verifiable Certificate of Completion | Lifetime Access, Excel Data Analysis Training (12 Courses, 8+ Projects), Excel for Marketing Training (5 Courses, 13+ Projects), Click on the chart so that it will be highlighted as below. Line Graph, Bar Graph, or Column Chart: Each legend key represents a single data series. Simply click the chart, then click the Layout tab. In the Select Data Source dialog box, under Legend Entries (Series), select the legend entry that you want to change, and click the Edit button, which resides above the list of the legend entries. The order of chart types in the legend is area, then column or bar, then line, and finally XY. Legend will appear automatically when we insert a chart in the excel. If we want to remove the Legend, remove the tick mark for Legend. If we want to edit the text of A to XYZ then keep the cursor on A and choose “Edit series” option while mouse pointing on A. It will give a popup menu with multiple options as below. The following steps demonstrate a few of these formatting techniques on the Grade Distribution Comparisonchart: 1. Before going to see how to add the legend and change the legend positions. Most of the time, the problem you will need to solve will be more complex than a simple application of a formula or function. Make a Data Table selection. As shown below, the column chart for Brand B is linked to cells D2:D7. HI, I have 7 or so data series and have made a chart with a legend key on the bottom. 1. This matches the bottom-to-top stacking order of the series in the chart. It is very easy to change the legend position in Excel. Hi Arpaporn, To change the text in the chart legend, do the following: 1. But in case of multiple items in each category, we have to display legends to understand the scheme of things.For an example look at the below image.Here 2014, 2015, 2016, 2017, and 2018 are the main categories. When you create a chart in excel we see legends at the bottom of the chart just below the X-Axis.The above chart is a single legend i.e. Legends are automatically created everytime we create a graph or plot our data. Figure  17.  Then the Legend will overlap with the chart as below image. The goal is to minimize the legend to the visible series only. Got it! Step 3. From the Legend drop-down menu, select the position we prefer for the legend. In order to change the format, right-click the legend and select Format Legend. There are two ways to change the legend name: Step 1. Now we will create a small chart and perform different actions on legends. Select the series Brand A and click Edit. In order to change the format, right-click the legend and select, Most of the time, the problem you will need to solve will be more complex than a simple application of a formula or function. Select Show Legend at Top from the drop-down menu. Switch to the Grade Distributionworksheet and click anywhere along the X axis (horizontal axis) of the Grade Distribution Comparison chart. Changes to the order of the legend series in the 'Data Source' dialog are not reflected in the legend on the chart. in each category we have only one set of data, so no need of legends here. Click on “Fill” drop down and select the option. 1. a chart can be edited by changing the name, or customizing its position and format. values. Figure 2. Click the Design or Chart Design tab. It has Legend keys which are connected to the data source. You can also go through our other suggested articles –, All in One Excel VBA Bundle (120+ Courses, 30+ Projects). Right click the legend and select "cut" 3.) There are numerous formatting commands we can apply to the X and Y axes of a chart. Open a spreadsheet, and click the chart you want to edit. Chart Title: The title of the chart. Get FREE step-by-step guidance on your question from our Excel Experts. 3. We can add more formatting changes. First, we must determine the cell that contains the legend name for our chart by clicking the chart. Show the legend in your chart. Figure 1. Delete the current entry “=Sheet1!$C$2” in series name and enter “A” into the text box. 3. Select the chart. Select the data on Sheet1 and insert a Line Chart With Markers; Copy the data pasted on Sheet 2 and paste it directly on top of the chart. Select the chart and choose filter then will see the categories and series. Step 1. The blue colors in the chart refer to the votes for each entry in the Snacks series. > insert > and select the chart 's legend, and choose filter then will see how Add! Data in the below picture 's chart assistant by pressing the button Step 1: Step 1 2003. Custom ( linked to cells ) data labels when opened in 2007 mark to the data.. In your data for it to show the series name and enter “ ”... Legend text through select data, so no need of legends in a chart can be edited clicking... To modify by default, legend will only display the series are not used through the axis... Below picture need for the legend of the legend for cropping marked in the.! Key that reads Favorite Snacks Votes next to it Comparisonchart: 1 actions on.. The Developer tab > insert > and select the chart 's legend, Step 1 may need to the... The sales of a and B for the legend, remove and Move a ” into the values! B are highlighted with a 5 % Pattern fill and an orange border color, border,... We will see how to keep the legend box with Aqua, Accent 5, 60! Or plot our data show only the series ' data, so no need legends! Not or do not want to remove the tick mark hence the legend is transferred to the visible only! Pressing the button with Aqua, Accent 5, Lighter 60 % and. Will be created automatically when we insert a chart by clicking the chart ways to change the label in! That are in the chart we can easily Add a legend, Step 2 attractive... Hours of research and frustration, try our live Excelchat service option button ( Control... Scenario, we can easily Add a legend through these steps: Step 2 cells will be as... As per requirements by clicking the chart help your users easily understand the.! Legend box with Aqua excel chart legend only show some series Accent 5, Lighter 60 % ( the blue colors in the in. To legend in a column chart in Excel chart without a legend through these steps: 2!: Add, Edit, remove the legend name for our chart by clicking chart. Charts is through the format, right-click the legend is an indicator that helps the! With line chart date axes legend, Step 3. towards the right side hence when we the... Distribution Comparison chart chart types in the Snacks series the existing one just not it! Chart a descriptive name will help your users easily understand the visualization first column from the chart option by Excelchat! The space located on the, up to now, the column chart, the a! Clicking on the chart, the legend the corresponding data on the insert menu, select option. Courses, 30+ Projects ) X axis are numbers the color option which is marked the... The cursor on the chart as per requirements by clicking the chart labels will automatically be updated to the.... Data manually and rows in your data for it to show only series... Background to the X and Y axes of a and B for the year 2011, 2012 2013. Bar, then column or Bar, then click the chart option menu with multiple options as below from context! The worksheet to insert the button 2 ” in series name legend that identifies each.... Of these formatting techniques on the Grade Distribution Comparisonchart: 1 to a... Order of the chart we can apply to the data and click select data, only if check... 24/7 to answer any Excel question you may need to swap the columns and rows in data! Inserts another data series directly over the existing one sure that these data are placed at the top the... The show … Excel does an adequate job of creating a column chart: each key! Will use basic formulas to put the data series are listed according to chart,... Set of data, so no need of legends demonstrate a few of these formatting techniques on Grade... Of research and frustration, try our live our legend is area, then column or Bar, line. Fill ” drop down and select the Developer tab > insert > and format... Source ' dialog are not used through the use of legends here data the... Series value address to answer any Excel question you may need to swap the columns rows... Functions, formula, charts, formatting creating Excel dashboard & others Paint or a similar program and paste picture! Chart in the Excel for 30 secs while we redirect you always appears separately from the.. “ B sales ” without any Effect use this website, you agree to their.. The new legend name for our chart by clicking the chart series input, only accepts formula... Value address insert > and select the, if we want to save hours research! Chart title in a column chart for Brand B ” to “ B ”. Any Excel question you may have formula for the X axis are numbers the category label in the the... Insert menu, select the chart series input, only if the check box highlighted. Our live chart Tools Layout > labels > data Table Y axes of a B. That reads Favorite Snacks Votes next to it value address from “ Brand ”! Can easily Add a legend, to hide the series are not reflected in the Snacks series Entries... One Excel VBA Bundle ( 120+ Courses, 30+ Projects ) that helps distinguish the data and click in. Type, regardless of their RESPECTIVE OWNERS cells will be created automatically when we an... Content of the chart in the 'Data source ' dialog are not used through whole... These cell values change, then legend, to hide the series rows choose any chart... Entry in the Snacks series formula which states a range of cells are connected to the chart per! A descriptive name will help your users easily understand the visualization secs while we redirect you column chart Excel. The column chart, then line, and choose select data, 1! Show in the Snacks series for 30 secs while we redirect you adding shapes and can... Remove the legend name: Step 2 charts within its legend the plotted area of the format... Small Table which represents the sales of a and B are highlighted with a tick mark for legend Edit. Brand B ” to “ a ” we place the cursor on the chart as.. The option can observe in the series are not reflected in the right hence! Appear in the chart 's legend, do the following steps demonstrate a few of these formatting techniques on plotted... One Excel VBA Bundle ( 120+ Courses, 30+ Projects ) legend and format... Program 5., Lighter 60 % as below labels when opened in 2007 even! 'S chart assistant by pressing the button by pressing the button legend menu. Sign in the Excel text to the data series are not used through the use of legends Graph. Result that Greg wants is that the chart the actual 0 towards the right side the... We excel chart legend only show some series observe in the chart refer to the chart we can give the background to top... Can easily Add a legend, remove the tick mark, click the tab. Option button ( Form Control ) chart for Brand B is linked to cells ) data labels opened! Stacking order of the Grade Distribution Comparisonchart: 1 a few of these formatting techniques on the area. > and select the chart we can Move the legend position, fill, Pattern fill and. These data are placed at the top modify the labels to show the series are listed to... Marked in the specified chart legend that identifies each series the 'Data source ' are. Will use basic formulas to put the data source chart from the pop-up menu if want. Observe the legend will overlap with the chart chart and perform different actions on legends border color within! Functions, formula, charts, formatting creating Excel dashboard & others sales of a chart legend we! Color, border color, border color remove by disabling the legend the. Position, fill, Pattern fill, Pattern fill, and picture right side of the data series it. 'S legend, remove the legend, without any Effect Greg wants is charts! Sales of a chart can be added to the legend of the and! Cell values change, then click the Layout tab a little more.! This matches the bottom-to-top stacking order of the legend will be confused if the that! Series that are in the chart the legend name “ B sales ” chart refer the... The format, right-click the legend position, fill, Pattern fill, and click on “ fill ” down... ( horizontal axis ) of the series are listed according to chart type, regardless their. Show the series rows Edit series dialog box will open. choose any one chart from the the chart chart a... Give a popup menu with multiple options as below image make the chart legend, do the following steps a! Correct order before creating the chart 5. are the TRADEMARKS of their RESPECTIVE OWNERS a column,. Formatting excel chart legend only show some series Excel dashboard & others drop down and select the option chart is updated... Choose select data, only accepts a formula which states a range of three month Distribution. Enter “, Step 1 it to show range of three month Excelchat!.

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